Managing submissions

Overview of pending submissions

In the first table, you’ll see a list of pending submissions, which includes the following:

• Club name
• Form submission: The name of the submitted form.
• Reference 
• Stage: For multiple stages in the process, this column makes it easy to identify the current stage.
• Submitted: The date the form was submitted.
• Special answer: If you’ve designated any questions in your form as ‘special answers’, you can quickly view these responses here, without having to open the entire form.
• All club forms: A shortcut to the Club File page where you can view all forms submitted by the club.
• Quick actions: Approve or reject submissions right from this table. Upon clicking either, you’ll get a customizable email template to communicate your decision to the club. Add notes or attach files to provide clarity, especially useful if a submission is rejected. The clubs will receive this email, and if a form is rejected, they won’t need to start from scratch – they can simply update their responses in the pre-filled form and resubmit.
• Actions – Click here to:
  • Edit: Directly edit responses in a submitted form.
  • View outcome note: Check the full notes you added when deciding the outcome of a submission.
  • Archive response: Remove a submission from the table, effectively archiving it.