Managing and reviewing event submissions

Once a club submits an event, it will appear in the Events table on the Club Events Manager page in the Admin Portal. From this table, you can view event details, access the club’s profile, and take actions to approve or reject the event.

Actions Available from the Events Table

Each row in the Events table represents an event submission. Here are the actions you can take:

• Preview Event Details
  Quickly view key event information and responses to approval questions submitted by the club.

• Visit Club Profile
  Click on the club name to go directly to the club’s profile page.

• Take Quick Actions
  In the Quick Actions column, you can:

  • Approve the event

  • Deny the event

  • View Submission for a more detailed review

• View Event Page
  Click View Event to preview what the event will look like if it goes live on the Students Platform.

How to View Full Event Submission Details

To see everything submitted with the event, including any attached documents (e.g. risk assessments, venue booking forms), follow these steps:

1. In the Events table, locate the event you want to review.

2. In the Quick Actions column, click Submission.

This will open the Event Submission page, where you can:

• Review Event Details
  See all information and answers submitted by the club, including uploaded files.

• Add Internal Notes
  Click the Add Note button under the Staff Notes tab to leave comments or notes for other admin users.

• View the Audit Trail
  Click the Audit tab to view the event’s activity log and history of changes.

• Edit Submission Answers
  Click Edit to make changes to the club’s answers to approval questions.

• Access More Options
  Next to the Edit button, click More to:

  • Download Submission

  • Download All Attachments

How to Approve or Reject an Event

Once you’ve reviewed the event details:

1. Return to the Events table.

2. In the Quick Actions column for the event, click either:

   • Approve – to approve and publish the event. Once approved, the event will go live on the Students Platform and students can go to the event to buy tickets.

   • Deny – to reject the submission. On the Clubs Portal > Events, the event will show up under Rejected Events. Club can edit the events and resubmit for approval.

The club will be notified by email regardless the approval or rejection of the event, along with any notes you have added.